Feather + Rock Events
20140301_Trade 151_0278.jpg

Planning Services (Expanded Info)

 
 

Planning ServiceS Included:

Our services are tailored to meet the needs of each individual client and everyone’s planning + design journey is different. Whether you have nothing planned or you have your venue and all your vendors already selected. No matter when we come in during your wedding planning process, we are ALL IN, we will hit the ground running and we will always have your back.

Pre-Planning:

  • On-Boarding Meeting

  • Unlimited Client Catch-Up’s, Planning Meetings and Communications

  • Venue Scouting + Selection

  • Coordination of Venue Visits and Communication Management

  • Vendor Introductions + Selection

  • Vendor Management & Communication

  • Venue + Vendor Contract Review & Negotiations

  • Budget Allocation, Payment Tracking & Management Based on Client Priorities

  • Coordination of Catering Tastings + Menu Planning

  • Assistance with Invitation Copy Writing and Ceremony & Reception Etiquette

  • Management Guest List and Floor Plan Integration

  • Creation of Invitation Printing, Mailing & Distribution Schedule

  • Creation & Maintenance of Wedding Website

  • Creation of Key Shot List for Photography & Videography Teams

  • Recommendation for Hotel Accommodations & Room Block Assistance

  • Guest + Wedding Party Transportation Planning

  • Hair + Make-Up Schedule Coordination

  • Special Entertainment + Guest Surprise Coordination

  • Creation of Wedding Itinerary for Guests, VIP’s and Wedding Party

  • Distribution of Overall Wedding Schedule to Vendor/Venue Contact List

  • Share Suggestions for Vendor Gratuities

 
 
 

Month-of and Wedding Day coordination

  • Creation of Back-Up Weather & COVID-19 Safety Plan

  • Creation of Customize Pack List, Photo Shot list, Hair + Make-Up Schedule

  • Finalization of Floor Plans & Seating Chart (share with vendors/venue as needed)

  • Ensure All Vendors are Paid On-Time & In-Full

  • Coordination + Confirmation of All Vendor Delivery, Set-Up & Tear Down Schedules

  • Lead Final Venue Walk-thru with Vendors + Clients to Ensure Seamless Event Flow

  • Lead Wedding Rehearsal with Clients, Wedding Party, VIP’s + Officiant

  • Assist Photographer + Videographers to Ensure Requested Photo Op’s are Captured

  • Greet & Guide Guests and Help Them to Navigate Venue/Property & Adhere to Safety Protocols

  • Act as Lead Contact for Clients, Wedding party, VIP’s, Venue & Vendors

  • On-site Supervision for Any and All Day-of Issues, Questions or Needs

  • Cue Intro’s, Dances and Speeches (and Guest Surprises) with DJ/MC, Band, Photographer and Catering Staff

  • Manage Event Flow from Guest Arrival, to Ceremony, to Cocktail, to Reception, to Exit

  • Disperse Vendor Gratuities on Behalf of Clients (as needed)

  • Distribute Wedding Favors to Departing Guests

  • Pack gifts/cards and Personal Items into Secured Location for Post-Wedding Client Pick-Up